Bridges-Woodson Reunion Meeting 5/17/2016

The next conference call meeting scheduled Tuesday, 5/31/2016 at 8:00 pm.
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Attendees: Linda Foster, Lydia Miller, Mary Hanna, James Cannon, Charmin Cannon
The meeting was opened with prayer led by James Cannon

Lydia Miller read the minutes from the meeting 4/17/2016 and they were accepted by Mary Hanna.

Discussion
Linda indicated that of all the letters mailed, nine letters were returned for bad addresses. Linda and Renee will check the addresses on 411.com and will send out the letters by the end of the week.

Linda stated she spoke with Kim and they are taking breakfast off the contract and will send a new contract with the change and also the 50.00 charge for the banquet room.

Monies are not coming in for the reunion yet. Linda says we need to have some monies in so we can pay the deposits. We need the committee members to pay their monies as soon as possible. We are asking that committee pay something if not the full amount.

We need a check on the registered rooms at the hotel to see how many have been booked so far. Mary says she has to call and book her room, so she will ask when she call. If they wont release that information to her, then we will ask Kim to call since she is the go to person for the hotel.

Linda has friends who want to participate in the banquet. She states she will ask them to pay the entire 100.00 in order to attend the banquet. Linda stated that the candy table should part of the banquet, not the meet and greet.

Lydia stated Robert Allbritten and Bertha Richardson expressed an interest in being invited to the reunion. I told Robert we will send him the information, and I also informed Bertha we would be delighted to have them join us.

The dates on the letters sent out were incorrect but the actual days were correct. The dates should be 9/2 through 9/4/2016. On the letter it indicates 9/3 through 9/5. Linda will correct letters.

James will send out logo design by end of the week so we can choose a design by next meeting.

Per discussion with Monica, Encouraging Word Church will accept a donation for the food they will supply after Sunday service. The discussion was do we give a donation during offering, or donation separately for them doing the food. Per Linda, food for after church service is included in the reunion fee. We need to give a separate donation through offering, so everyone will do their own separate offering. The donation will come from funds collected for the reunion.

The next meeting will be Tuesday, 5/31/2016 at 8:00 pm. Meeting closed out by James Cannon
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Bridges Woodson Meeting Notes 4/11/2016
 
The meeting was opened in prayer by Hazel Greene.
 
Roll Call and reading of minutes by Lydia Miller. 
 
Attendees as follows:
Lydia, Pat, Linda, Renee, James, Hazel, Harriet, Kim, Mary, Monica
Minute were accepted by Hazel Ware
 
Discussion
PayPal--James has set up a PayPal account and attached it to Mary's PNC account.  Pat sent her money 100.00 and they took a fee of 3.20 only 96.80 were applied to Mary’s account.  Money must be sent from one bank PayPal account to another PayPal account. For Family and Friends account you must click on “Send money from Friends and Family”. Email address must be indicated which is AliceM515@att.net.  You cannot use Chrome, only use Firefox.
 
Reunion letters-not sent out yet as waiting on confirmation and finalization of information.  Pat will do an update and email to Linda so letters can go out by this weekend.
 
Reunion email-Pat send out 65 emails and received one response from someone named Patrice who stated we do not have enough activities planned for Saturday.  Pat sent her a response but no further response back from her.
 
Hotel Accommodations-we need to have the banquet room increased to the larger room for Saturday. Kim and Linda have not received confirmation letters yet.
 
For the Meet and Greet, we can bring in dry goods.  The food we bring in can be hot but we cannot use sternos. Meet and Greet will be from 6 pm to 11 pm.  The menu is as follows:
chicken
chips and dip
potato salad
deviled eggs
meatballs
fruit trays
drinks
 
Linda and Tamesha will handle the decorations for the Meet and Greet which will include a banner and a candy table. Sandy will be over the food for Friday and Sunday.  Pat will check with Andre to see if he can help out as well.
 
Banquet is supposed to be from 7 to 11 pm but letter indicates 6 to 11 pm.  Kim and Linda to have changed to 7:30 pm for banquet.
Banquets prices are as follows:
0-4 free
5 to 10 – child plate  12.00
11-16 children ½ price  18.00
 
 
 
Discussion of bands for meal in 3 colors to distinguish which meal attendee paid for.  We also discussed ID lanyards, and badges and dots.  No confirmation yet.
 
Talent Show-Teautay and Hazel
Fashion Show-Sebrena and Sandy
DJ-DJ Norman (banquet only)
 
The hotel has screen and projector for 350.00 but the podium on stand is free.
 
New rates for the family reunion!
17 and up – 100.00
11-16 – 65.00
5 to 10 – 50.00
0-4 free
 
An anonymous donor will provide the food for a Saturday outing at Hanna Park from 8 am to 3 pm.  Food will be served from 10 am to 2 pm.  Everyone will have to transport themselves to the park and back.
 
Letter to Mayor- Lydia will handle
Programs-Linda
Door prizes-banquet/Linda will provide door prizes
Need items for souvenir bags
 
Next meeting April 16, 7 pm
 

The meeting for the 2016 Bridges-Woodson Family Reunion was called to order on Ju,ly 31, 2015 at 7 p.m. in the home of Patricia Barkley. 

Future Ref: Conference call number: 605-562-3000 Access Code 407682#   

Members Present:
Patricia Barkley 
Linda Foster 
Vernon Foster 
Renee Cannon
Cassandra Cannon McCoy 


Discussion: 
1.  Conference call for next meeting . 
2.  Selected Officers 
                   Chairperson--------------------Patricia Barkley
                   Co-chair-----------------------Linda Foster and Renee Cannon
                   Secretary----------------------Monica Montford 
                   Treasurer ----------------------TBA
Committees
                  Meet and Greet
                  Decoration-------------Tamesha, Teauntay, Linda 
                  Banquet
                  Picnic
                           Huguenot Park or Hannah Park ( people come to Florida for the Beaches)     
                     Cater Fri & Sun 
                 Program 
                 Tee Shirts and Banner 
                 Activity Coordinator ( Adults and Youth) 
                            Riverboat Cruise 9 am Friday 
                            Ritz Theater 
   
3.  Theme:  "REUNITING THE PAST AND SHAPING THE FUTURE"
                  Scripture: 
4.  Colors:  Teal, Black and Gold   
5.  Need photos from previous reunions.  
6.  Fees will negotiated with host hotel and caterers.
7.  Suggested Hotels
       Aloft Tapestry Airport
        Homewood Suite 1201 Kings   check on waiving fee for parking
        Double Tree Airport (Clarion) 
8.  The family is considering adding a link to allow fee payment and registration online via the web site. Joey said it would not be a problem if the family decides to go this route.   (PAYPAL ACCT)
9.  ancestry information for improving the current family history. 
10.  Promotional material donations we can get from the local area.  (Such as pens, bags, etc.)
11.  Benedictory prayer by Vernon Foster before the meeting ended.

The meeting was adjourned at 8:50 p.m. 

Jacksonville Contact Leaders:
Patricia Barkley PDK9396@Yahoo.com